Share a published policy
Create read-only links to share published policies with anyone, with no account required.
This reference covers the complete share-link surface for published policies, including creation, access controls, recipient behaviour, feedback, and auditing. Recipients do not need an account.
Understand share links
Share links follow this flow:
Publish a policy.
Create a link in Settings > Sharing.
Send the link to its recipients.
Only policy materials support share links. Courses and surveys do not.
Create a share link
Configure the public link and copy any access code before closing the dialog.
Open the policy in the editor.
Go to Settings > Sharing.
Select Create link.
Add an optional label, such as “Sent to Acme Corp”.
Set an optional expiry date. The default is 30 days after creation.
Enable optional password protection to generate a six-character access code.
Select Create link.
Copy the link and its access code, when present.
Copy the access code
Create a separate link for each audience when you need distinct labels, expiry dates, password settings, or view counts.
Manage share links
Settings > Sharing lists every link with:
| Detail | Description |
|---|---|
| Label | The link name or “Untitled link” |
| Status | Active, expired, or revoked |
| Password | Whether the link is password protected |
| Created | When the link was created |
| Views | Number of times the link has been opened |
| Feedback | Number of feedback submissions received |
Choose a link action
Open a link’s actions menu to:
- View details: Review its web address, status, expiry, view count, response count, and last-viewed date
- Manage password protection: Add, reset, or remove an active link’s access code
- Revoke: Prevent further access through an active link
- Delete: Remove the link
You set the label and expiry date during creation and cannot change them later. Create another link when either value needs to change.
Revoke a link
To immediately prevent access via a share link:
Find the link under Settings > Sharing.
Select Revoke.
Confirm the action.
Recipients see a revoked-link message. You cannot undo revocation, so create another link to share the policy again.
Delete a link
Delete an active, revoked, or expired link:
Find the link under Settings > Sharing.
Select Delete.
Confirm the action.
Deleting removes the link from Settings > Sharing and prevents access. Enlytning keeps feedback already collected through the link.
Review the recipient view
When someone opens a share link, they see a branded, read-only view of the policy:
- Organisation branding: Shows your logo and accent colour
- Full policy content: Shows all published pages and a heading navigation rail for longer documents
- Export to PDF: Lets recipients download a Portable Document Format (PDF) file
- No sign-in required: Lets anyone with the link open the page
Password protection requires the six-character access code. The recipient’s browser remembers the code for 30 days.
The shared view always shows the latest published version of the policy.
Links to archived policies
Review feedback
Recipients can leave feedback from the shared view. Each submission includes the sender’s name, email, and message.
You can review all feedback under Settings > Sharing on the material. From there you can:
- Select Resolve to mark feedback as addressed
- Select Delete to remove feedback permanently
Audit share-link activity
The organisation activity log records share-link creation, revocation, and deletion. Admins and Owners can use it to audit who shared a policy and when.
Check requirements
Confirm the material type, publication state, and your access:
- The material must be a policy
- The policy must be published
- You must be the author or have edit access as an Owner, Admin, or Collaborator