Share a published policy

Create read-only links to share published policies with anyone, with no account required.

This reference covers the complete share-link surface for published policies, including creation, access controls, recipient behaviour, feedback, and auditing. Recipients do not need an account.

Share links follow this flow:

Publish a policy.

Create a link in Settings > Sharing.

Send the link to its recipients.

Only policy materials support share links. Courses and surveys do not.

Configure the public link and copy any access code before closing the dialog.

Open the policy in the editor.

Go to Settings > Sharing.

Select Create link.

Add an optional label, such as “Sent to Acme Corp”.

Set an optional expiry date. The default is 30 days after creation.

Enable optional password protection to generate a six-character access code.

Select Create link.

Copy the link and its access code, when present.

Copy the access code

The dialog shows the access code only once. Copy it before closing the dialog. You can reset the code later, but you cannot retrieve the original.

Create a separate link for each audience when you need distinct labels, expiry dates, password settings, or view counts.

Settings > Sharing lists every link with its label, or “Untitled link” where a label has not been defined. Each entry also shows:

A lock icon when the link is password protected
The view count, followed by the response count once feedback arrives
A status badge when the link is expired or revoked. Active links show no badge

Select Copy link on an active link to copy its web address again.

Choose a link action

Open a link’s actions menu to:

Details: Review its status, web address, whether it has a password, view count, response count, and creation date. The dialog adds the expiry, revocation, and last-viewed dates when they apply
Manage password: Add, reset, or remove an active link’s access code
Revoke: Prevent further access through an active link
Delete: Remove the link

You set the label and expiry date during creation and cannot change them later. Create another link when either value needs to change.

Revoke a link

To immediately prevent access via a share link:

Find the link under Settings > Sharing.

Select Revoke.

Confirm the action.

Recipients see a revoked-link message. You cannot undo revocation, so create another link to share the policy again.

Archive a policy

Archiving a policy retires it from public sharing:

Every active link is revoked in the same step, so recipients lose access immediately
The archive confirmation states how many active links it will revoke before you confirm
Links that had already expired keep their expired status
You cannot create a link while the policy stays archived

Restoring the policy does not reactivate those links, because revocation cannot be undone. Create a new link when you need to share a restored policy again.

Delete a link

Delete an active, revoked, or expired link:

Find the link under Settings > Sharing.

Select Delete.

Confirm the action.

Deleting removes the link from Settings > Sharing and prevents access. Enlytning keeps feedback already collected through the link.

Review the recipient view

When someone opens a share link, they see a branded, read-only view of the policy:

Organisation branding: Shows your logo and accent colour
Full policy content: Shows all published pages and a heading navigation rail for longer documents
Export: Lets recipients save a Portable Document Format (PDF) copy through their browser’s print dialog
No sign-in required: Lets anyone with the link open the page

Password protection requires the six-character access code. The recipient’s browser remembers the code for 30 days.

The shared view always shows the latest published version of the policy.

Links to archived policies

Archiving a policy revokes its links. Recipients see a revoked-link message instead of the policy.

Review feedback

Recipients can leave feedback from the shared view. Each submission includes the sender’s name, email, and message.

You can review all feedback under Settings > Sharing on the material. From there you can:

Select Resolve to mark feedback as addressed
Select Delete to remove feedback permanently

The organisation activity log records share-link creation, updates, revocation, and deletion. Admins and Owners can use it to audit who shared a policy and when.

Archiving records the material archive itself, plus a second entry naming the number of active links it revoked when there were any. Restoring a material is recorded as its own entry.

Check requirements

Confirm the material type, publication state, and your access:

The material must be a policy
The policy must be published
The policy must not be archived
You must be the author or have edit access as an Owner, Admin, or Collaborator

Share a published policy

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