Understand materials

Materials are courses, policies, and surveys that you create and assign. Understand their Workspace visibility, lifecycle, versions, and shared settings.

Find materials in the Workspace

The Workspace contains the materials and media available to you:

• Materials: Shows your materials and those where you are a collaborator
• Media: Opens the organisation’s shared media library

Check access by role

The materials you see in your Workspace depend on your role:

Follow the material lifecycle

Materials progress through distinct stages:

Draft → Published → Assigned → Completed
         ↓
    New Version (optional)

Any active material ⇄ Archived

Edit a draft

When you create a material, it starts as a draft. In this state:

• You and collaborators can see it
• You can edit content, add modules, and configure settings
• Learners cannot see it or receive assignments

Publish a version

Publishing makes your material available for assignment. Once published:

• Enlytning stores the content as a version
• Further edits remain in the editable draft until you publish again
• Admins and Owners can assign the published version to users and groups

Assign the material

After publishing, Admins and Owners assign materials to learners:

• Learners see the material in Learn
• Enlytning tracks progress for each learner
• Admins and Owners can apply assignment settings

Record completion

When a learner finishes a material:

• Enlytning records the completion time and available score
• Reports and insights show the result
• A recurring assignment requires another completion in each cycle

Archive the material

Archiving hides a material from your active Workspace and disables assignments. It does not permanently delete the material, and you can restore it later.

For instructions, see Archiving Materials.

Understand versioning

Enlytning automatically tracks versions when you publish updates to existing materials.

For steps to view prior versions and create drafts from them, see Review and reuse material versions.

The first publication creates Version 1. Further changes remain in the same editable draft, and each publication creates the next version. Settings > Versions lists the stored versions.

Check the learner version

When you publish a new version:

• Active assignments: Resolve the latest active published version, whether or not the learner has started
• Completed learners: Keep a completion record that references the version they finished

You can optionally notify assigned users when publishing updates (see Publishing).

Configure shared material settings

Each material has settings that control visibility, branding, and artificial intelligence (AI) features:

Access settings from the Settings tab when editing a material.

For archive and restore steps, see Archiving Materials.

For logo and accent-colour steps, see Customise material appearance.