Collaborators

Collaborators are creators who can edit a material alongside its original author. Adding collaborators is useful when multiple people need to contribute content, review drafts, or maintain a material over time.

Who Can Be a Collaborator

Only users with the Creator role can be added as collaborators. Owners and Admins already have access to all materials in the organisation, so they don't need to be added. Regular users (learners) cannot be given edit access.

The material's original author always has access and does not need to be added as a collaborator.

Adding and Removing Collaborators

1. Open the material in the editor.
2. Go to Settings > Collaborators.
3. You'll see two lists — Available Users on the left and Collaborators on the right.
4. Click a user in the Available list to add them. Click a user in the Collaborators list to remove them.
5. Click Save to apply your changes.

You can filter either list using the search field to find users by name or email. Changes are batched — you can add and remove multiple users before saving.

What Collaborators Can Do

Collaborators have the same editing capabilities as the material's author:

• Edit content, modules, and pages.
• Upload and manage media within the material.
• Configure material settings (appearance, smart content, sharing).
• Publish new versions.

Collaborators cannot delete the material or remove the original author.

Visibility

Collaborators see the material in their Workspace alongside materials they've created themselves. If a Creator is not the author or a collaborator, they won't see the material at all — see Overview for the full visibility rules.