Manage material collaborators
Give other creators edit access to a material so you can work on it together.
Collaborators are Creators who can edit a material with its author. Add them when several people need to write, review, or maintain the content.
Check collaborator eligibility
You can add any active user except someone with the Regular role. Adding a Creator gives them edit access; Owners and Admins already have access to every material.
Collaborator settings exclude the current author, so you cannot remove them there. They also exclude you, so you won’t find your own name in either list when you edit someone else’s material.
Add or remove collaborators
Update the two collaborator lists, then save all changes together.
Open the material in the editor.
Go to Settings > Collaborators.
Select a user in Available Users to add them.
Select a user in Collaborators to remove them.
Select Save.
Search either list by name or email. You can make several changes before saving. Save stays unavailable until you make a change, and Reset discards pending changes.
Review collaborator permissions
Collaborators have the same editing capabilities as the material’s author:
- Edit content, modules, and pages
- Upload and manage media within the material
- Configure appearance, smart content, and sharing
- Publish new versions
- Archive or restore the material
- Change the material’s author
- Permanently delete the material
These actions affect everyone with access to the material. Use Settings > Danger carefully when changing the author or deleting a material.
Changing the author does not automatically retain access for the former author. They retain access only when they are a collaborator, Admin, or Owner.
Understand who can see a material
Materials lists every material in the organisation, so adding a collaborator doesn’t change who sees the material. It changes who can open it. Collaborators work with the material as though it were their own, opening and editing it from the Materials list. A Creator who is neither the author nor a collaborator sees it dimmed, with no actions menu and no Edit button. See Understand materials for all visibility rules.
When to add collaborators