Media Library

The Media Library is your organisation's shared repository for images, videos, and audio files. Upload once, use across multiple materials.

Accessing the Media Library

There are two ways to access media:

1. From Workspace: Click Media in the sidebar to manage your full library.
2. From Editor: When adding media to a page unit, you can browse the library or upload new files.

Supported Formats

Images

• JPEG, PNG, GIF, WebP, SVG
• Recommended: 16:9 aspect ratio for thumbnails
• Maximum file size varies by plan

Video

• MP4, WebM
• Videos are streamed to learners, not downloaded

Audio

• MP3, WAV, OGG
• Useful for podcasts, narration, or language training

Uploading Media

From the Media Library

1. Navigate to Workspace > Media.
2. Click Upload or drag files into the upload area.
3. Select one or more files.
4. Files are processed and added to your library.

From the Editor

When editing a page unit:

1. Click the image, video, or audio button in the toolbar.
2. Choose Upload to add a new file, or Library to browse existing media.
3. Select or upload your file.
4. The media is inserted into your content.

Organizing with Folders

Keep your media organised using folders.

Creating Folders

1. Go to Workspace > Media.
2. Click New Folder.
3. Enter a folder name.
4. Drag media into the folder, or select a folder when uploading.

Managing Folders

• Rename: Click the folder name to edit it.
• Delete: Remove empty folders (move media out first).
• Filter: Use the folder filter to view media in a specific folder.

Finding Media

Search

Use the search bar to find media by filename. Search works across all folders.

Filters

Filter media by:

• Folder: Show only media in a specific folder.
• Type: Filter by images, videos, or audio.

Using Media in Materials

In Page Units

1. Edit a page unit.
2. Place your cursor where you want the media.
3. Click the appropriate toolbar button (image, video, or audio).
4. Browse the library or upload new media.
5. Click to insert.

As Thumbnails

Every material needs a thumbnail image (16:9 ratio recommended):

1. In the editor, go to the Manage tab.
2. Click the thumbnail area.
3. Select from the library or upload a new image.

In Questions

Some question types support images:

1. Edit the question unit.
2. Look for the image option in question or answer fields.
3. Add images to enhance questions or answer choices.

Media Details

Click on any media item to view:

• Filename
• File size
• Upload date
• Dimensions (images)
• Duration (video/audio)

Deleting Media

To remove media from your library:

1. Select the media item.
2. Click Delete.
3. Confirm the deletion.

Storage Limits

Media storage counts toward your organisation's storage quota. Monitor your usage in Settings > Billing to ensure you don't exceed your plan's limits.

When publishing a material, the publish dialog shows the total storage used by that material's media.