Manage members and roles
Invite members, assign roles, manage account access, and export your user list.
This reference covers invitations, roles, account status, and user exports in Settings > Users. Owners and Admins can manage every member in their organisation.
Find members by status
The Users page separates members into three tabs:
- Active: Members who accepted their invitations and can access the organisation
- Invited: Pending invitations that no one has accepted
- Inactive: Suspended members who can no longer access the organisation
Select a member to open the action bar and review available management options.
Choose a role
Enlytning uses four roles to control access:
| Role | Access |
|---|---|
| Owner | Controls billing, security settings, members, materials, assignments, and organisation deletion. Each organisation has one Owner |
| Admin | Manages members, groups, materials, assignments, billing, and subscriptions |
| Creator | Creates and edits materials in the Workspace, but cannot assign materials or access organisation settings |
| Regular | Completes assigned learning, but cannot create content or manage members |
Change a member’s role
Admins and Owners can change roles from the member action bar:
Go to Settings > Users.
Select the member.
Click Edit User.
Select a role.
Click Save.
Invite members
Admins and Owners can invite members while the organisation has available seats. A free trial supports up to three users, including the Owner.
Send one or more invitations
Send up to 75 invitations by separating email addresses with commas:
Go to Settings > Users.
Click Invite.
Enter one or more email addresses.
Select a Role for the new members.
Select any Groups they should join after accepting.
Click Send Invites.
Each invited member receives an email with a link to join the organisation.
Email delivery
Ask members to check their spam folder if an invitation doesn’t arrive. Your email administrator can add notifications@enlytning.com to the organisation allowlist.
Import invitations from a comma-separated values file
Outside a free trial, you can use a comma-separated values (CSV) file to invite up to 75 members at once. The file must be 1 MB or smaller:
Go to Settings > Users.
Click Import.
Upload a .csv file with email addresses in the first column.
Select one Role for all imported members.
Select any Groups they should join.
Click Send Invites.
Download the sample template from the import dialog. Enlytning accepts a file with or without a header row.
Revoke a pending invitation
Revoking an invitation releases its reserved seat and disables its join link:
Go to Settings > Users, then select Invited.
Select the invitation.
Click Revoke in the action bar.
Confirm the revocation.
For automatic organisation discovery, see Configure approved domains.
Free Trial organisations cannot import invitations from a CSV file. Use direct invitations instead.
Suspend a member
Suspension revokes the member’s organisation access and releases their seat:
Go to Settings > Users.
Select the member and open Actions.
Click Suspend user.
If the member owns materials, select an Admin or Owner to receive them.
Review the transfer summary.
Type SUSPEND, then click Suspend.
Enlytning moves the member to Inactive and preserves their reporting history.
Reactivate a member
Reactivation restores organisation access and consumes an available seat:
Go to Settings > Users, then select Inactive.
Select the member.
Click Activate in the action bar.
Confirm the reactivation.
Enlytning returns the member to Active.
Export members
Export the active user list for reporting or external processing:
Go to Settings > Users, then select Active.
Click Export.
Choose the export options.
Download the generated CSV file.