Manage groups

This reference covers group creation, membership, duplication, deletion, and assignment targeting. A group can represent a team, role, location, project, or cohort.

Admins and Owners manage groups from Settings > Groups.

Choose how to use groups

Groups reduce repeated user selection across assignments:

Organisation: Represent part of your company structure or create a custom collection
Membership: Add one user to multiple groups
Assignment targeting: Select a group instead of selecting each member
Reuse: Use the same group for multiple assignments

Common group structures include:

Type	Example	Use case
Team	“Finance”	Compliance training for a business function
Project	“Alpha Project”	Specialised training for project members
Role	“Managers”	Leadership development
Cohort	“September New Hires”	Onboarding new starters
Location	“London Office”	Site-specific safety training

Find a group

The Groups page lists every group and its member count. Use the available controls to:

Search by group name
Filter by the Admin who created the group
Select a group to manage it

Create a group

Create an empty group or add its first members during setup:

Go to Settings > Groups.

Click Create group.

Enter a Name of up to 50 characters.

Select an optional Icon.

Search for and select any initial members.

Click Create.

You can create a group without members and add them later.

Edit group details and membership

The edit dialog separates current members from available users:

Select a group from Settings > Groups.

Open its actions menu, then click Edit.

Change the group’s name or icon.

Move users between Current Members and Available Users.

Click Save changes.

Enlytning applies membership changes only after you save.

Duplicate a group

Duplication copies the original icon and every member:

Select the group you want to copy.

Open its actions menu, then click Duplicate.

Enter a new title.

Click Duplicate.

Edit the new group if you need different members.

Delete a group

Deleting a group doesn’t remove assignments that its members already received:

Select the group.

Open its actions menu, then click Delete.

Type DELETE.

Click Delete.

Assign materials to a group

An assignment includes the users who belong to the group when you create it:

Open the assignment dialog and select Groups.

Select one or more groups.

Review the selected users, then create the assignment.

Users added to the group later don’t receive an existing assignment. Create a new assignment for those users.