Concepts

Basic Concepts

Organisation

An Enlytning Organisation is the top-level container for all your users, content, and activities. When you log into Enlytning, you're logging into your specific Organisation, which has a unique name and settings. As a user, you can be a member of multiple Organisations and switch between them.

Users, Roles, & Departments

Your Organisation is populated by Users. Every user is assigned a Role, which determines their permissions and what they can do on the platform.

• Owner: Has full administrative control, including managing billing, security, and deleting the organisation.
• Admin: Manages day-to-day operations, such as inviting users, creating groups, and managing all learning materials.
• Manager: Can create their own learning materials and assign content to users. A key part of their role is managing assignments for specific Groups, allowing them to oversee training for their teams or projects.
• Regular: The standard learner role, focused on completing assigned materials.

Users can also be organized by Department, which typically reflects your company's internal structure (e.g., "Engineering," "Marketing"). This is different from Groups, which are more flexible.

Materials

The most fundamental concept in Enlytning is the Material. A Material is a single piece of content that you create and assign to learners. Most other concepts in the platform are designed to organize, deliver, and track these Materials.

There are three main types of Material:

• Course: A structured learning experience, often containing multiple modules and interactive units.
• Policy: A document that requires acknowledgement or completion, used for compliance and internal rules.
• Survey: A tool for gathering feedback or assessing knowledge.

Each Material has a Draft version that you can edit in your Workspace, and one or more Published versions that are delivered to learners.

Groups

A Group is a flexible, reusable collection of users that you create to simplify assignments. Rather than selecting dozens of individual users for a course, you can assign it to a pre-defined Group like "New Hires - Q4" or "Compliance Team." Groups can be created for any purpose, such as by department, project team, or role.

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Organizing Learning

Assignments

An Assignment is the action of giving a Material to a user or Group. When a learner is assigned a Material, their progress, status, and score are tracked.

Assignments can be configured in several ways:

• Deadline: You can set a specific due date.
• Recurring Assignments: For ongoing compliance or training, you can create an Assignment Group that automatically re-assigns a Material on a set frequency (e.g., annually, quarterly).
• Passing Score: For assessments, you can set a minimum score required for completion.

Learning Paths

A Learning Path groups multiple Materials together into a structured, sequential program to achieve a broader learning objective. For example, an "Onboarding" Learning Path might consist of three steps:

1. A "Welcome to the Company" Policy.
2. A "Data Security Basics" Course.
3. A "First Week Feedback" Survey.

Learning Paths can have conditional logic; for example, a learner might only proceed to the next step if they achieve a passing score on the previous one.

Workspace vs. Learn

Enlytning is broadly divided into two main contexts for users:

• Workspace: This is the creative space for Admins and Managers. Here, you build and edit Materials, create Learning Paths, and manage your content library.
• Learn: This is the learner's environment. Here, users view their assigned Materials and Learning Paths, track their progress, and complete their training.